Projects
Organizing tasks with projects
Projects
Projects group related tasks, pages, views, and cycles under a shared name and icon. Projects usually live inside a space and sync offline-first with the rest of your workspace.
What is a Project?
A project is a collection of related tasks that work together toward a common objective. Projects help you:
- Organize work - Keep related tasks together
- Track progress - View task counts and completion in the overview tab
- Collaborate - Share context with team members in the same workspace
Projects in the Hierarchy
Projects sit below spaces and give a focused home to a specific initiative.
| Level | What it represents |
|---|---|
| Workspace | The account or team container |
| Space | A broad area of work |
| Project | A focused goal, initiative, or deliverable |
Projects can include tasks, pages, cycles, and saved views. Pages inside a project are useful for specs, launch notes, decisions, meeting notes, or project references.
Creating a Project
- Open the Projects area.
- Click New Project and give it a name.
- (Optional) Pick an icon.
- Add tasks from the project page or assign existing tasks to the project.
Project Views
Projects support list, board, calendar, and gantt layouts for task work. See Views for how each layout is used.
Project Settings
Status Mode
Each project independently chooses how task progress is tracked:
| Mode | How it works |
|---|---|
| Simple mode | Tasks are either complete or not complete |
| Advanced mode | Tasks move through configurable workflow statuses |
Change the status mode in Project Settings. When switching from advanced to simple, you'll choose how tasks in advanced workflow stages should be handled.
In cross-project views like Today and Inbox, each task renders its status control based on its project's mode.
Best Practices
Give each project one clear goal or outcome.
Use subtasks and labels to represent milestones.
Use the overview tab to watch completion progress.
Pick distinctive icons so projects are easy to spot.